＜Data Protection Notice＞
The aim of this Data Protection Notice is to provide you with all the relevant information regarding the collection and further processing of your Personal Data by Capgemini in the context of recruitment.
Key data protection notions
“Personal data” does not only refer to information related to your private life but encompasses any and all information which enables to identify you either directly or indirectly even when collected in a business and/or employment context.
“Processing” means any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, combination, restriction, erasure or destruction.
“Controller” means the natural or legal person which determines the purposes and means of the processing of personal data.
“Processor” means the natural or legal personal which processes personal data on behalf of the controller.
“Purpose” means the reason(s) why the controller needs to collect and further process the personal data.
Who is collecting your Personal Data?
Capgemini Service SAS and/or affiliates of Capgemini SE hereafter referred to as “Capgemini”, are collecting and further processing your personal data as data controllers.
Why and on what ground is Capgemini collecting your personal data?
Capgemini is collecting and further processing your personal data for several reasons, each of which is based on a specific legal ground as defined hereunder:
(1) Main Purpose(s)
To evaluate your suitability for the vacant positions you are applying for that are available via Capgemini’s recruitment platforms, including systems that are integrated to it, via social networks, or via capgemini.com.
(1) Legal ground(s)
Our legitimate interest to recruit the best suited candidates.
(2) Main Purpose(s)
To create a candidate database and assess your suitability for future recruitment and future roles that may become available or to match suitable candidates with similar positions within the Capgemini Group
(2) Legal ground(s)
Our legitimate interest to recruit the best suited candidates
(3) Main Purpose(s)
For administrative purposes, i.e., to enable management of applications and recruitment processes and assessments connected to such processes.
(3) Legal ground(s)
Our legitimate interest to operate and administer an efficient recruitment system and carry out recruitment activities.
(4) Main Purpose(s)
To make assessments that candidates conduct via third-party suppliers to Capgemini.
(4) Legal ground(s)
Our legitimate interest to recruit the best suited candidates.
(5) Main Purpose(s)
To reach out to potential candidates whom Capgemini employees have recommended.
(5) Legal ground(s)
Our legitimate interest to recruit the best suited candidates.
(6) Main Purpose(s)
To verify that the candidate is eligible to work with Capgemini.
(6) Legal ground(s)
The Processing is necessary to take steps prior to entering into a contract, and for performing the obligations under the contract.
(7) Main Purpose(s)
To verify information provided by the candidate during the course of application (i.e., to verify employment certificates, study diplomas, and certifications, and to conduct reference checks).
(7) Legal ground(s)
The Processing is necessary to take steps prior to entering into a contract, and for performing the obligations under the contract.
(8) Main Purpose(s)
To compile offers of employment to candidates, administrate agreement drafts, and manage preboarding and onboarding activities.
(8) Legal ground(s)
The Processing is necessary to take steps prior to entering into a contract, and for performing the obligations under the contract.
(9) Main Purpose(s)
To facilitate interactive activities and games during preboarding and onboarding phase. During the preboarding phase the candidates will have access to “Degreed” to follow training courses.
(9) Legal ground(s)
Our legitimate interest to present Capgemini to our successful candidates and allow them to discover the company.
(10) Main Purpose(s)
Perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Capgemini and how to attract talent.
(10) Legal ground(s)
Our legitimate interest in ensuring that we continually improve our recruitment processes.
(11) Main Purpose(s)
Record-keeping for the purposes of compliance with applicable laws.
(11) Legal ground(s)
Legal obligations that Capgemini is subject to.
(12) Main Purpose(s)
Perform any legally required reporting and respond to legal processes.
(12) Legal ground(s)
Legal obligations that Capgemini is subject to.
(13) Main Purpose(s)
Managing access to our systems.
(13) Legal ground(s)
Legitimate business interests.
(14) Main Purpose(s)
To send you e-mails about webinars and similar events.
(14) Legal ground(s)
Your consent.
Which Personal Data is processed and how?
Capgemini usually collects your Personal Data directly from you when you fill in the application form on our recruitment platform. Capgemini may also collect Personal Data via third parties who you have asked to provide your personal information to Capgemini, including professional social networks (e.g., LinkedIn), talent agencies and job-search websites, or, in the case of internal candidates, from internal HR systems. Furthermore, Capgemini employees can suggest suitable candidates who will then be reached out to.
When you apply for a vacant position via the Capgemini recruitment platform, Capgemini will process the following categories of Personal Data:
* Contact information.
* CV, letters or any other written materials (including photographs).
* Data about your prior employment, education, and where applicable, other data revealed during background screenings.
* Information you share in the form of the questionnaire on the Capgemini recruitment platform. When strictly necessary for the job vacancy these questions can be used by the recruiters as disqualifiers.
* Data generated by interviewers and personnel involved in the recruitment process, data pertaining to various assessments (logic, technical, personality assessments, etc.).
* Documentation that is necessary as per immigration laws where applicable.
When a Capgemini employee suggests a suitable candidate, Capgemini will process contact information and information such as work life experience and other qualifications of the candidate. After having been contacted by Capgemini, the candidate may provide Capgemini with the application information described above.
When you sign up for a webinar or similar event on the employment opportunities at Capgemini, Capgemini will collect your name and e-mail address and process them to provide access to the webinars and to send you relevant communication if you consent to that.
When your application is successful Capgemini will collect your e-mail address and process them to create the credentials to provide access to the optional Discovery Game in Degreed platform.
Who has access to your personal data?
Capgemini shall have access to your personal data. However, such access shall be strictly limited to the relevant stakeholder(s) both from a functional and geographical scope. As a result, for the above-mentioned purposes, your personal data will be shared mainly with the following functions only on a need-to-know basis: HR teams that intervene in the recruitment process, hiring manager, and the competent managers.
In addition, for this project, Capgemini relies on third-party suppliers acting as data processors, which may have limited access to your personal data. Where relying on such processors, be ensured that Capgemini enters into contractual agreements to ensure that your personal data are processed safely and strictly according to Capgemini’s instructions and in accordance with applicable data protection legislations.
The categories of suppliers are:
* Job boards or agencies that collect your data to start an application process, such as LinkedIn
* Background service providers
* Suppliers of services related to work permit obtention
* Technology providers for the management of offer letter or contract execution such as DocuSign
* Preboarding platforms (Degreed), which candidates will have access during the preboarding phase.
Furthermore, the Capgemini affiliates or the third parties accessing your personal data, may be located in third countries, thus implying a data transfer of your personal data.
=> Where such a transfer takes place between a Capgemini entity in the EU and other Capgemini entities out of the EU, it will be covered by Capgemini’s Binding Corporate Rules (“BCR”). For further information on Capgemini’s BCR, please click on the following link: https://www.capgemini.com/resources/capgemini-binding-corporate-rules/
=> Where such transfer takes place between a Capgemini entity in the EU and an external third-party out of the EU, Capgemini and said third-party shall enter into EU Model Clauses approved by the European Commission, to ensure the security of the personal data.
=> Where such transfer takes place between a Capgemini entity out of the EU and another Capgemini or third-party entity located in a third country, the applicable legal local requirements to frame such data transfer will be implemented according to local legal requirements.
Capgemini, as a group, may share your personal data and jointly use it within the group companies ("Joint Use”). The detail of the Joint Use is as follows:
=> The purpose of the Joint Use and the types of personal data to be shared are as shown in this Data Protection Notice.
=> Name and address of the entity who is responsible for the management of personal data, name of representative director of the entity: https://www.capgemini.com/jp-jp/about-us/overview-and-access/
How long does Capgemini keep your personal data?
Capgemini shall keep your personal data for no longer than is necessary for the purpose(s) for which they were first collected. Capgemini shall determine the appropriate retention period taking into account the purpose(s) of the processing and the relevant applicable legal requirements. For any candidate who has been successful, your personal data will be transferred to your personnel file and kept in accordance with Capgemini’s data retention policy. For candidates that are unsuccessful, your personal data will be kept for a period of two years from the date of the last activity. The retention period can also be defined locally, considering specific legal obligations.
What are your rights and how to exercise them?
You can request to access, rectify or erase your personal data. You may also object to the processing of your personal data, or request that it be restricted. In addition, you can ask for the communication of your personal data in a structured, commonly used and machine-readable format.
If you wish to exercise those rights or ask questions regarding our data protection measures, please contact our Group Data Protection Officer by sending an email to the following address: dpocapgemini.global@capgemini.com Where appropriate we will communicate your request and/or complaint to the relevant local data protection officer. For further information, see Data Subject Rights Handling Procedure (here).
Please note that you also have the right to lodge a complaint before a data protection authority or the competent court of law.
Cookies
Cookies are used on this website.
Cookies are small pieces of data that a website sends to your computer’s web browser while you are navigating through it. They have many different purposes, but mainly, cookies enable you to navigate between pages easily, to remember your preferences, and eventually to improve the user experience. These cookies may then be stored on your machine to identify your computer.
Cookies used on this website can be either set up by our website or by a third-party website. Moreover, these cookies can be “session” or “persistent” cookies: a session cookie is a cookie that is automatically deleted when the user closes the browser, whereas a persistent cookie is a cookie that remains stored in the user’s terminal device until it reaches a defined expiration date.
A. Types of cookies we use
We use strictly necessary cookies for the duration of the session you use our website. These cookies are essential to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies, services you have asked for cannot be provided.
We use advertising cookies to allow you to apply for job. You may freely choose to accept or decline these cookies at any time. Note that certain functionality that these third-party providers make available may be impacted if you do not accept these cookies. For more information, please see our Cookie Consent Manager.
Here is a list of the cookies we use on this website:
Strictly necessary
(Cookies) “Route” => (Description)Used for session stickiness
(Cookies) “careerSiteCompanyId” => (Description)Used to send the request to the correct data centre
(Cookies) “JSESSIONID” => (Description)Placed on the user’s device during the session so the server can identify the user
(Cookies) “Load balancer cookie” (actual cookie name may vary) => (Description)Prevents a user from bouncing from one instance to another
Advertising
(Cookies)LinkedIn => (Description)We use the ‘Apply with LinkedIn’ feature to allow you to apply for jobs using your LinkedIn profile. Opting out of LinkedIn cookies will disable your ability to use Apply with LinkedIn.
B. How to accept or refuse cookies
If you do not want to receive cookies from our website, you may set your browser to refuse cookies or to notify you when you receive a cookie, which you may then accept or refuse upon such notice. You can also generally set your browser to turn off cookies. To understand how to do this, please consult your browser’s “Tools” section, or any other similar heading.
We recommend that you leave the cookies active. Bear in mind that if you block, turn off or otherwise reject our cookies, some web pages may not display properly or you will not be able to use any website services that require you to sign in.
If you object to have cookies placed on your machine, you need to disable them. In order to do so, please follow the relevant instructions depending on your browser:
· If you use the Internet Explorer browser.
· If you use the Firefox browser.
· If you use the Safari browser.
· If you use the Google Chrome browser.
Changes to this Notice
We will review this privacy and cookies notice periodically and may update it from time to time.
Key data protection notions
“Personal data” does not only refer to information related to your private life but encompasses any and all information which enables to identify you either directly or indirectly even when collected in a business and/or employment context.
“Processing” means any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, combination, restriction, erasure or destruction.
“Controller” means the natural or legal person which determines the purposes and means of the processing of personal data.
“Processor” means the natural or legal personal which processes personal data on behalf of the controller.
“Purpose” means the reason(s) why the controller needs to collect and further process the personal data.
Who is collecting your Personal Data?
Capgemini Service SAS and/or affiliates of Capgemini SE hereafter referred to as “Capgemini”, are collecting and further processing your personal data as data controllers.
Why and on what ground is Capgemini collecting your personal data?
Capgemini is collecting and further processing your personal data for several reasons, each of which is based on a specific legal ground as defined hereunder:
(1) Main Purpose(s)
To evaluate your suitability for the vacant positions you are applying for that are available via Capgemini’s recruitment platforms, including systems that are integrated to it, via social networks, or via capgemini.com.
(1) Legal ground(s)
Our legitimate interest to recruit the best suited candidates.
(2) Main Purpose(s)
To create a candidate database and assess your suitability for future recruitment and future roles that may become available or to match suitable candidates with similar positions within the Capgemini Group
(2) Legal ground(s)
Our legitimate interest to recruit the best suited candidates
(3) Main Purpose(s)
For administrative purposes, i.e., to enable management of applications and recruitment processes and assessments connected to such processes.
(3) Legal ground(s)
Our legitimate interest to operate and administer an efficient recruitment system and carry out recruitment activities.
(4) Main Purpose(s)
To make assessments that candidates conduct via third-party suppliers to Capgemini.
(4) Legal ground(s)
Our legitimate interest to recruit the best suited candidates.
(5) Main Purpose(s)
To reach out to potential candidates whom Capgemini employees have recommended.
(5) Legal ground(s)
Our legitimate interest to recruit the best suited candidates.
(6) Main Purpose(s)
To verify that the candidate is eligible to work with Capgemini.
(6) Legal ground(s)
The Processing is necessary to take steps prior to entering into a contract, and for performing the obligations under the contract.
(7) Main Purpose(s)
To verify information provided by the candidate during the course of application (i.e., to verify employment certificates, study diplomas, and certifications, and to conduct reference checks).
(7) Legal ground(s)
The Processing is necessary to take steps prior to entering into a contract, and for performing the obligations under the contract.
(8) Main Purpose(s)
To compile offers of employment to candidates, administrate agreement drafts, and manage preboarding and onboarding activities.
(8) Legal ground(s)
The Processing is necessary to take steps prior to entering into a contract, and for performing the obligations under the contract.
(9) Main Purpose(s)
To facilitate interactive activities and games during preboarding and onboarding phase. During the preboarding phase the candidates will have access to “Degreed” to follow training courses.
(9) Legal ground(s)
Our legitimate interest to present Capgemini to our successful candidates and allow them to discover the company.
(10) Main Purpose(s)
Perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Capgemini and how to attract talent.
(10) Legal ground(s)
Our legitimate interest in ensuring that we continually improve our recruitment processes.
(11) Main Purpose(s)
Record-keeping for the purposes of compliance with applicable laws.
(11) Legal ground(s)
Legal obligations that Capgemini is subject to.
(12) Main Purpose(s)
Perform any legally required reporting and respond to legal processes.
(12) Legal ground(s)
Legal obligations that Capgemini is subject to.
(13) Main Purpose(s)
Managing access to our systems.
(13) Legal ground(s)
Legitimate business interests.
(14) Main Purpose(s)
To send you e-mails about webinars and similar events.
(14) Legal ground(s)
Your consent.
Which Personal Data is processed and how?
Capgemini usually collects your Personal Data directly from you when you fill in the application form on our recruitment platform. Capgemini may also collect Personal Data via third parties who you have asked to provide your personal information to Capgemini, including professional social networks (e.g., LinkedIn), talent agencies and job-search websites, or, in the case of internal candidates, from internal HR systems. Furthermore, Capgemini employees can suggest suitable candidates who will then be reached out to.
When you apply for a vacant position via the Capgemini recruitment platform, Capgemini will process the following categories of Personal Data:
* Contact information.
* CV, letters or any other written materials (including photographs).
* Data about your prior employment, education, and where applicable, other data revealed during background screenings.
* Information you share in the form of the questionnaire on the Capgemini recruitment platform. When strictly necessary for the job vacancy these questions can be used by the recruiters as disqualifiers.
* Data generated by interviewers and personnel involved in the recruitment process, data pertaining to various assessments (logic, technical, personality assessments, etc.).
* Documentation that is necessary as per immigration laws where applicable.
When a Capgemini employee suggests a suitable candidate, Capgemini will process contact information and information such as work life experience and other qualifications of the candidate. After having been contacted by Capgemini, the candidate may provide Capgemini with the application information described above.
When you sign up for a webinar or similar event on the employment opportunities at Capgemini, Capgemini will collect your name and e-mail address and process them to provide access to the webinars and to send you relevant communication if you consent to that.
When your application is successful Capgemini will collect your e-mail address and process them to create the credentials to provide access to the optional Discovery Game in Degreed platform.
Who has access to your personal data?
Capgemini shall have access to your personal data. However, such access shall be strictly limited to the relevant stakeholder(s) both from a functional and geographical scope. As a result, for the above-mentioned purposes, your personal data will be shared mainly with the following functions only on a need-to-know basis: HR teams that intervene in the recruitment process, hiring manager, and the competent managers.
In addition, for this project, Capgemini relies on third-party suppliers acting as data processors, which may have limited access to your personal data. Where relying on such processors, be ensured that Capgemini enters into contractual agreements to ensure that your personal data are processed safely and strictly according to Capgemini’s instructions and in accordance with applicable data protection legislations.
The categories of suppliers are:
* Job boards or agencies that collect your data to start an application process, such as LinkedIn
* Background service providers
* Suppliers of services related to work permit obtention
* Technology providers for the management of offer letter or contract execution such as DocuSign
* Preboarding platforms (Degreed), which candidates will have access during the preboarding phase.
Furthermore, the Capgemini affiliates or the third parties accessing your personal data, may be located in third countries, thus implying a data transfer of your personal data.
=> Where such a transfer takes place between a Capgemini entity in the EU and other Capgemini entities out of the EU, it will be covered by Capgemini’s Binding Corporate Rules (“BCR”). For further information on Capgemini’s BCR, please click on the following link: https://www.capgemini.com/resources/capgemini-binding-corporate-rules/
=> Where such transfer takes place between a Capgemini entity in the EU and an external third-party out of the EU, Capgemini and said third-party shall enter into EU Model Clauses approved by the European Commission, to ensure the security of the personal data.
=> Where such transfer takes place between a Capgemini entity out of the EU and another Capgemini or third-party entity located in a third country, the applicable legal local requirements to frame such data transfer will be implemented according to local legal requirements.
Capgemini, as a group, may share your personal data and jointly use it within the group companies ("Joint Use”). The detail of the Joint Use is as follows:
=> The purpose of the Joint Use and the types of personal data to be shared are as shown in this Data Protection Notice.
=> Name and address of the entity who is responsible for the management of personal data, name of representative director of the entity: https://www.capgemini.com/jp-jp/about-us/overview-and-access/
How long does Capgemini keep your personal data?
Capgemini shall keep your personal data for no longer than is necessary for the purpose(s) for which they were first collected. Capgemini shall determine the appropriate retention period taking into account the purpose(s) of the processing and the relevant applicable legal requirements. For any candidate who has been successful, your personal data will be transferred to your personnel file and kept in accordance with Capgemini’s data retention policy. For candidates that are unsuccessful, your personal data will be kept for a period of two years from the date of the last activity. The retention period can also be defined locally, considering specific legal obligations.
What are your rights and how to exercise them?
You can request to access, rectify or erase your personal data. You may also object to the processing of your personal data, or request that it be restricted. In addition, you can ask for the communication of your personal data in a structured, commonly used and machine-readable format.
If you wish to exercise those rights or ask questions regarding our data protection measures, please contact our Group Data Protection Officer by sending an email to the following address: dpocapgemini.global@capgemini.com Where appropriate we will communicate your request and/or complaint to the relevant local data protection officer. For further information, see Data Subject Rights Handling Procedure (here).
Please note that you also have the right to lodge a complaint before a data protection authority or the competent court of law.
Cookies
Cookies are used on this website.
Cookies are small pieces of data that a website sends to your computer’s web browser while you are navigating through it. They have many different purposes, but mainly, cookies enable you to navigate between pages easily, to remember your preferences, and eventually to improve the user experience. These cookies may then be stored on your machine to identify your computer.
Cookies used on this website can be either set up by our website or by a third-party website. Moreover, these cookies can be “session” or “persistent” cookies: a session cookie is a cookie that is automatically deleted when the user closes the browser, whereas a persistent cookie is a cookie that remains stored in the user’s terminal device until it reaches a defined expiration date.
A. Types of cookies we use
We use strictly necessary cookies for the duration of the session you use our website. These cookies are essential to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies, services you have asked for cannot be provided.
We use advertising cookies to allow you to apply for job. You may freely choose to accept or decline these cookies at any time. Note that certain functionality that these third-party providers make available may be impacted if you do not accept these cookies. For more information, please see our Cookie Consent Manager.
Here is a list of the cookies we use on this website:
Strictly necessary
(Cookies) “Route” => (Description)Used for session stickiness
(Cookies) “careerSiteCompanyId” => (Description)Used to send the request to the correct data centre
(Cookies) “JSESSIONID” => (Description)Placed on the user’s device during the session so the server can identify the user
(Cookies) “Load balancer cookie” (actual cookie name may vary) => (Description)Prevents a user from bouncing from one instance to another
Advertising
(Cookies)LinkedIn => (Description)We use the ‘Apply with LinkedIn’ feature to allow you to apply for jobs using your LinkedIn profile. Opting out of LinkedIn cookies will disable your ability to use Apply with LinkedIn.
B. How to accept or refuse cookies
If you do not want to receive cookies from our website, you may set your browser to refuse cookies or to notify you when you receive a cookie, which you may then accept or refuse upon such notice. You can also generally set your browser to turn off cookies. To understand how to do this, please consult your browser’s “Tools” section, or any other similar heading.
We recommend that you leave the cookies active. Bear in mind that if you block, turn off or otherwise reject our cookies, some web pages may not display properly or you will not be able to use any website services that require you to sign in.
If you object to have cookies placed on your machine, you need to disable them. In order to do so, please follow the relevant instructions depending on your browser:
· If you use the Internet Explorer browser.
· If you use the Firefox browser.
· If you use the Safari browser.
· If you use the Google Chrome browser.
Changes to this Notice
We will review this privacy and cookies notice periodically and may update it from time to time.